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Postal Service Bill of Lading Template

Postal Service · NAICS 491 · Bill of Lading

A Bill of Lading (BOL) is a critical shipping document that serves as a receipt, a contract of carriage, and a title of goods. In the postal and parcel delivery industry, a BOL is used when mail is transported between postal facilities, from a mailer to a USPS processing center, or when USPS contracts with trucking companies for linehaul transportation. This postal-specific BOL template helps you document the transfer of mail, parcels, and other postal materials, ensuring accountability and reducing disputes. It includes fields for mail class, container types, and USPS-specific handling instructions, making it ideal for postal contractors, mailers, and logistics providers.

When you need this document

When a postal facility ships pallets of mail to another USPS processing center via a contracted trucking company.
When a commercial mailer tenders bulk mail (e.g., Parcel Select or Periodicals) to a postal facility and needs a receipt.
When a logistics provider transports mail for USPS under a Highway Contract Route (HCR) and needs to document the shipment.
When returning undeliverable or empty mail containers (e.g., gaylords, trays) to a postal facility.
When moving postal equipment or supplies between facilities, not just mail.

What the generated draft includes

Shipper, consignee, and carrier details with address fields
Postal-specific commodity descriptions (mail class, container type)
Piece count, weight, and handling instructions
Trailer and seal number fields for security
Hazardous materials declaration section (if applicable)
Receipt and signature blocks for carrier and consignee
Standard terms and conditions for mail transportation

Frequently asked questions

Do I need a Bill of Lading for USPS mail transportation?

Yes, a BOL is essential when mail is transported by a third-party carrier or between postal facilities. It provides a legal record of the shipment, helps track liability, and ensures all parties are clear on the contents and condition of the mail.

What is the difference between a BOL and a USPS Form 3800?

USPS Form 3800 is a specific form used for surface transfer of mail between postal facilities. A BOL is a more general commercial document that can be used for any freight shipment, including mail. Depending on the contract, a BOL may be acceptable, but always check with your USPS contracting officer.

Can I use this BOL for hazardous materials shipments?

Yes, the template includes a section for hazardous materials. However, you must ensure compliance with all USPS and DOT regulations, including proper labeling, documentation, and training. It is recommended to consult with a hazmat specialist.

Self-help document generator: you get a structured draft based on the facts you provide. It is not legal, tax, or financial advice; verify jurisdiction-specific rules before sending.