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Hotel & Lodging Equipment Lease Agreement

Accommodation · NAICS 721 · Equipment Lease Agreement

This Equipment Lease Agreement is tailored for the accommodation industry, covering hotels, motels, resorts, and bed-and-breakfasts. Whether you need to lease commercial kitchen equipment, laundry machines, HVAC systems, or housekeeping equipment, this agreement protects your business by clearly defining terms, maintenance responsibilities, and liability. It addresses industry-specific concerns such as guest safety, health code compliance, and uninterrupted operations. Customize it to fit your equipment and property, and ensure you have a solid legal foundation for your leasing arrangement.

When you need this document

When your hotel needs to lease commercial kitchen equipment (ovens, refrigerators, dishwashers) for a restaurant or banquet kitchen.
When you are leasing laundry equipment (washers, dryers) for guest laundry facilities or housekeeping operations.
When you need to lease HVAC units or boilers to maintain guest comfort and comply with building codes.
When you are acquiring housekeeping equipment such as commercial vacuums, carpet cleaners, or floor scrubbers under a lease.
When you are leasing recreation equipment (pool filters, fitness machines) and need to define maintenance and safety responsibilities.

What the generated draft includes

Detailed equipment description and condition schedule
Lease term, renewal options, and payment terms
Maintenance and repair responsibilities (routine vs. major)
Insurance and indemnification provisions
Compliance with health, safety, and ADA regulations
Default, remedies, and repossession clauses
Use restrictions and location requirements
Signature blocks and notary acknowledgment

Frequently asked questions

What equipment can I lease with this agreement?

This agreement is flexible and can be used for any equipment your accommodation business needs, from kitchen and laundry equipment to HVAC and housekeeping tools. Just describe the equipment clearly, including make, model, and serial number.

Who is responsible for maintenance?

You can specify whether the lessor or lessee handles routine maintenance. In the hotel industry, it's common to require the lessee to perform routine upkeep to avoid downtime, while the lessor handles major repairs. This agreement lets you allocate responsibilities clearly.

Does this agreement address insurance?

Yes, it includes a clause requiring the lessee to maintain insurance covering the equipment and to name the lessor as an additional insured. This protects both parties in case of damage or liability claims.

Self-help document generator: you get a structured draft based on the facts you provide. It is not legal, tax, or financial advice; verify jurisdiction-specific rules before sending.