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Broadcast Invoice Template for TV and Radio Stations

Broadcasting (except Internet) · NAICS 515 · Invoice

This broadcast invoice template is designed for television and radio stations, networks, and production companies operating under NAICS 515. Whether you bill advertisers for airtime, charge local businesses for production services, or invoice for studio and equipment rental, this template captures the essential details needed for accurate billing in the broadcasting industry. It includes fields for spot details, rate card references, and billing periods, ensuring your invoices are clear, professional, and easy for clients to process. Streamline your accounts receivable and get paid faster with a template built for broadcasters.

When you need this document

Billing an advertiser for a flight of radio or TV spots that aired during a specific period.
Charging a client for a production package (shooting, editing, and post-production).
Invoicing for studio rental or remote truck usage for a live event.
Billing for equipment rental such as cameras, microphones, or lighting gear.
Sending a monthly statement to an agency for multiple campaigns.

What the generated draft includes

Sender and client contact information
Invoice number, date, and due date
Billing period and service type
Detailed line items with spot or service descriptions
Rate card reference and amount
Tax and total calculation
Payment terms and notes

Frequently asked questions

What is a 'make-good' and how does it affect my invoice?

A make-good is a complimentary spot provided to an advertiser when a scheduled spot was preempted or missed. If you issue a make-good, you should not invoice for that original spot; instead, adjust the invoice or issue a credit memo. Always reference any make-good in your notes to avoid billing disputes.

How should I bill for multiple spots on the same invoice?

Group all spots under one line item if they share the same rate and campaign, or list each spot separately for clarity. Multiply the number of spots by the rate to get the total amount. Ensure the description includes the flight dates and program names.

Do I need to charge sales tax on broadcast invoices?

Sales tax rules vary by state and depend on whether the service is taxable. Airtime is often exempt, but production services may be taxable. Consult your state's department of revenue or a tax professional to determine your obligations.

Self-help document generator: you get a structured draft based on the facts you provide. It is not legal, tax, or financial advice; verify jurisdiction-specific rules before sending.