Tools › Industries › Arts, Entertainment, and Recreation › Vendor and Concession Agreement

Vendor and Concession Agreement for Arts, Entertainment & Recreation

Arts, Entertainment, and Recreation · NAICS 71 · Vendor and Concession Agreement

This Vendor and Concession Agreement is designed for venues and event operators in the arts, entertainment, and recreation industry—from stadiums and arenas to museums, fairs, and festivals. It establishes clear terms for vendors selling food, merchandise, or services on your premises, covering everything from booth location and hours of operation to payment, insurance, and liability. By using this agreement, you protect your venue from potential legal and financial risks while ensuring a professional relationship with vendors. It is tailored to the unique needs of live events and recreational facilities, where multiple vendors, high foot traffic, and temporary operations are common.

When you need this document

When hosting a multi-vendor event such as a food festival, craft fair, or art walk
When leasing concession space in an arena, stadium, or performing arts center
When allowing food trucks or pop-up vendors at a park, zoo, or amusement park
When contracting with a merchandise vendor for a concert or theater run
When setting up seasonal holiday markets or seasonal concession stands

What the generated draft includes

Detailed description of the vendor space and permitted use
Term and hours of operation, including setup and teardown times
Payment terms, including fees, percentage of sales, and reporting
Insurance and indemnification requirements
Compliance with health, safety, and licensing laws
Termination, dispute resolution, and signature blocks

Frequently asked questions

Why do I need a separate vendor agreement for my event?

A vendor agreement clarifies expectations, protects you from liability, and ensures you get paid. It covers critical issues like insurance, indemnification, and compliance, which are essential when you have multiple vendors on your premises.

What insurance should I require from vendors?

Typically, you should require vendors to carry general liability insurance with at least $1 million per occurrence, and to name your venue as an additional insured. For food vendors, you may also require product liability coverage. Always request a certificate of insurance before the event.

Can I charge vendors a percentage of their sales instead of a flat fee?

Yes, many venues charge a percentage of gross sales, often with a minimum guarantee. This agreement allows you to specify the percentage and requires vendors to submit sales reports so you can verify revenue.

Self-help document generator: you get a structured draft based on the facts you provide. It is not legal, tax, or financial advice; verify jurisdiction-specific rules before sending.